top of page

Job Openings

Kelowna Unitarians is a liberal, religious, spiritual community; we take seriously our commitment to a free and responsible search for truth and meaning. We welcome, recognize and celebrate the inherent worth and dignity in ourselves and each other regardless of all the ‘isms’ that might divide us. We are a designated ‘Welcoming Community’ which means we intentionally work to make this a safe place for the LGBTQ2SI+ community. We are brave, curious, and compassionate thinkers and doers. We are diverse in faith, history and spirituality but are aligned in our desire to make a difference for the good.

Administrator/Bookkeeper/Rentals Manager

Kelowna Unitarians Is seeking an Administrator/Bookkeeper/Rentals Manager to begin Wednesday, March 19th, 2025. Training will be provided by the incumbent during the first week.

Job Overview

  • This is a part-time (12 hours per week) multifaceted role that combines administrative and office management duties, financial and bookkeeping responsibilities, rentals, property and membership management, and compliance with the requirements of Canadian Revenue Agency (CRA), Canadian Unitarian Council, and the BC Societies Act to ensure the smooth operation of the church's activities and facilities.

  • This role requires a highly organized, detail-oriented, flexible, and proactive individual who can manage diverse tasks efficiently and effectively with an attitude of curiosity and willingness to take on additional tasks and projects as time allows.

  • Training will be provided by the incumbent during the first week. 

  • A Criminal record check is required.

 

Status: KU Employee: 12 hours/week with all relevant deductions as per BC Employment Regulations

 

Compensation: $30.00 per hour

Key Responsibilities​

Brief Summaries of Key Responsibilities are listed here. The complete job description will be sent to qualified applicants on request.

​

Bookkeeping Duties

  • Manage and oversee all financial transactions, ensuring accurate and timely recording of income and expenses.

  • Assist in preparing and monitoring the church budget, providing regular financial reports to the church leadership.

  • Process payroll for church staff, ensuring compliance with relevant laws and regulations.

  • Submit quarterly payroll remittances

  • Annually issuing tax receipts for donations from members and other sources

  • File charity returns using an existing template 

  • Support Canvass Committee

  • Make bank deposits

​

Administrative and Office Assistant Duties

  • Oversee the day-to-day operations and management of the church office and ensure a welcoming environment for visitors and congregation members.

  • Perform day-to-day administrative activities of the church. 

  • Make purchases as needed to maintain church supplies.

  • File relevant reports and documents with the Societies Act office when directed by the Societies Act Office to do so (within 30 days after AGM)

  • Maintain accurate records of church activities.

  • Manage the calendar of church rentals and facility usage

  • Maintain and update church records, including registries, phone listings, membership listings, Church directory, CUC contacts, and other databases

  • Assist with preparation for Church EGM(s) and annual AGM

  • Print Order of Service for each Sunday of the church year.

 

Membership Management

  • Maintain database of members, friends, and guests (from application forms and guest registry)

  • Maintain name tags for members, friends, and frequent guests

  • Bi-annually update, print and distribute directory.

  • Submit KU membership statistics to Canadian Unitarian Council and pay CUC recommended dues for each member

  • Send out new members packages when requested to do so by the Board (or Membership Committee)

​

Rentals Management

  • Following the KU Rentals Policy, and in collaboration with the Community Development Manager, oversee the rental of church facilities, including scheduling, contracts, and ensuring the facilities are well-maintained and ready for use.

  • Serve as the primary point of contact for individuals and groups renting church facilities, ensuring a positive experience.

  • Handle billing and collections for rentals, maintaining accurate records of rental income and agreements.

Qualifications​

Qualifications in business administration, finance, accounting, or a related field is preferred. 

​

We require:

  • Previous experience in office management/administration, bookkeeping/accounting, membership and rentals management, preferably within a church or non-profit setting.

  • Strong organizational, communication, and interpersonal skills; proficiency with and/or ability to quickly learn software such as Microsoft Office Suite, Google Drive and Docs, Power Church, and SAGE 50 Accounting.

  • Ability to manage multiple tasks and prioritize effectively; ability to work with limited supervision while maintaining high standards of accountability; willingness and enthusiasm for developing and learning new systems, processes, software, etc.

  • Personal Qualities such as integrity, discretion, patience, acceptance of diversity, and a commitment to the mission and values of the church.

Application Process

Interested candidates are invited to submit their resume, cover letter, three references, and a recent criminal record check to office@kelownaunitarians.ca and mlraymond42@outlook.com by Friday, March 7th. Only shortlisted candidates will be contacted for interviews. Training with the incumbent will be provided.

 

We look forward to welcoming a dedicated and capable individual to our team to help further the mission and ministry of our church.

bottom of page